Privacy Policy

Last updated: 5 January 2026

1. Who We Are

We are a global recruitment and advisory agency operating internationally (“we”, “us”, “our”).

We work with organisations and partners worldwide and handle personal information in accordance with applicable global data protection laws.

This Privacy Policy explains how we collect, use, store, and protect personal information when you interact with us through our website.

2. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to our website
  • Individuals submitting business, partnership, or general enquiries through our contact form

This policy does not apply to:

  • Job applicants or candidates
  • CV or resume submissions
  • Talent databases or recruitment platforms

If our data processing activities change in the future, this policy will be updated accordingly.

3. Information We Collect

We collect only the information you voluntarily provide when contacting us.

Information collected via our contact form:

  • Full name
  • Company email address
  • Company website
  • Message content (including any information you choose to include)

We do not intentionally collect:

  • Sensitive personal data
  • Payment or financial information
  • Government-issued identification
  • Health, biometric, or special category data

You are encouraged not to include unnecessary personal or sensitive information in your message.

4. Purpose of Collection

We collect and use your information for the following purposes only:

  • To respond to business, partnership, or service enquiries
  • To communicate with you regarding potential collaboration or services
  • To maintain internal records of business communications
  • To assess potential partnerships or professional relationships

We do not use your information for:

  • Automated decision-making
  • Profiling
  • Marketing without consent
  • Sale or commercial distribution of personal data

5. Legal Basis for Processing

Where required by applicable data protection laws, we process personal information based on:

  • Consent– when you voluntarily submit information via our contact form
  • Legitimate interests– to respond to enquiries and manage business communications

You may withdraw consent at any time by contacting us.

6. Data Sharing & Third Parties

We do not sell, rent, or trade personal information.

Your information may be shared only:

  • With trusted service providers that support our website, hosting, email, or communications infrastructure
  • Where required by law, regulation, or legal process

Any third-party service providers are contractually required to handle information securely and in compliance with applicable data protection standards.

7. International Data Transfers

As a global agency, your information may be processed or stored in countries outside your country of residence.

Where international transfers occur, we take reasonable steps to ensure appropriate safeguards are in place, consistent with applicable data protection laws.

8. Data Retention

We retain personal information only for as long as necessary to:

  • Respond to your enquiry
  • Maintain legitimate business records
  • Comply with legal or regulatory obligations

Information is periodically reviewed and securely deleted when no longer required.

9. Data Security

We implement appropriate technical and organisational measures to protect personal information against:

  • Unauthorised access
  • Loss or misuse
  • Alteration or disclosure

While no online system is completely secure, we take reasonable steps to protect the information we process.

10. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Request access to your personal information
  • Request correction or deletion
  • Object to or restrict processing
  • Withdraw consent
  • Request data portability (where applicable)

Requests can be made using the contact details below.

11. Cookies & Website Tracking

Our website does not knowingly use cookies or tracking technologies to collect personal data beyond basic technical functionality required for website operation.

If this changes, this Privacy Policy will be updated.

12. Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of external sites and encourage you to review their privacy policies separately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, operational, or regulatory changes.

The latest version will always be available on this page, with the updated date noted above.

14. Contact Information

If you have questions about this Privacy Policy or how your information is handled, you may contact us at:

Business name: Hyrzen LLC

Email: info@hyrzen-co.com